Describe the activities of the Executing Process Group in the project life cycle. Asked by Wiki User. “The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase.” – A Guide to the Project Management Body of Knowledge (PMBOK Guide) Fifth Edition. Once you've got comfortable with them they are actually a very logical way of grouping together the things you have to do. Figure 3 identifies the Inputs, Tools & Techniques and Outputs to identifying stakeholders. The Funding sources are important for the initial program setup. The information can help a Project Manager understand which stakeholder is potentially a supporter of the project objectives and which stakeholder can derail the project. 109 110 111. The Role of the Project Manager. Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. Product scope is clarified in the executing phase. This process group is performed so that projects and progra… Project Management Process Groups. Program benefits statement describes the benefits that the program will deliver. Not performing this stage well means it's unlikely the project will be successful in meeting the business' needs. First of all, they are integrative and iterative, with iterative implying these are not discrete, onetime events, but events that occur more than once. Basically the Project Initiator must have the authority to commit organizational resources and funding to the project. Wiki User Answered . The project is given authority and the foundation starts to form. A risk register is an output of the Identify Risks process, the project charter is an output of the Develop Project Charter process, and the stakeholder register is an output of the Identify Stakeholders process. Monitoring and Controlling Process Group overlaps all the other four process groups. They also ensure that planning process group activities are triggered once initiation of the project is complete. Executing Process Group; Monitoring and Controlling Process Group; Closing Process Group; It follows a short description of Initiating and Planning Process Groups, with a table of processes and key outputs for each Process Group, handy while preparing for the Project Management Professional (PMP)® exam. The purpose of the Initiating Guide is to guide and direct the project initiating process. It involves generating important documents such as Program Charter and identification of the Program Manager. of the product. The goals of Program must be aligned with the organizational plans. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. The initiating process is for defining a new project or phase and for obtaining authorization to start the project. Project charter describes high-level information about the project. The key outputs of these processes are: Acquire Project Team: Typical outputs include assigning staff and creating resource calendars. In Project management process groups the initiating process group activities mainly aim to initiate a project successfully. This process involves auditing of quality requirements and quality control measurements. Start studying Process Groups/Input & Outputs. Settings. or Create Online Exam. The project begins to take shape by reviewing the SOW or Business Case. Initiating process group Project Charter Stakeholders’ Register Outputs Project Charter Project Charter refers to a statement of objectives in a project. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the projector phase. STUDY. Attempt all 80 questions in 2 hours. This change reflects the growing importance of Stakeholder Management in Project Management. Difficulty. By Process Group. The Processes are listed in table below: integration management. The process groups include initiating, planning, production or execution, monitoring and controlling, and closing. NPV, ROI and IRR are used extensively for the analysis. Initiating … I hope they can help you pass your PMP Exam. The following figure shows some of the information that is typically found in a Stakeholder Register. Asked by Wiki User. These process groups are: Initiating phase triggers the planning process group. They may be internal or external however they need to be considered for the benefits realization plan. Log in Sign up. Copyright © 2020 Bright Hub PM. However, major … Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. 21 Agile Questions. A Program charter documents the mission and vision statement for the program. The Project Management Body of Knowledge (PMBOK) defines the five phases of Project Management. PMP- Initiating Process Group . Feedback. Develop Project Charter is the process of developing a document that formally authorizes a project or a phase and documenting initial requirements that satisfy the stakeholder's needs and expectations. The key project controls required are an understanding of the business environment and incorporating all necessary checks into the project. Enterprise environmental factors 5. organizational process assets OUTPUTS: 1. project charter . • Admits the project sponsor to create a project charter, which defines “what is to be done”? The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. false. Log in Sign up. They can take the form of facilitation workshops, small group guided discussions, and virtual groups using electronics or social media technologies to share ideas and analyze data. PMBOK 6. The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. Project management process groups: There are mainly five process groups defined by project management. Project Integration Management. This is also known as RACI chart because it assigns the following roles to the team members for various activities: Organization process assets (OPA) such as employee databases, Job descriptions are used to determine roles and responsibilities of each role. Learn vocabulary, terms, and more with flashcards, games, and other study tools. The two outputs from initiating process group processes necessary to start planning are the project charter and the stakeholder register. More Pmp Quizzes. Your leading source for PMP® Exam Questions,application support, and study materials. Project Charter is the one and only output of Develop Project Charter process in Initiating process group. PgMP Certification: Initiation Process Group, Questions on Project Management Fundamentals, Questions on Project Integration Management, Questions on Project Human Resources Management, Questions on Project Communication Management, Questions on Project Procurement Management, Questions on Project Stakeholder Management, Funding for the Initial Phases of the program, Documentation for the contract or statement of work(SOW), Strategic and tactical plans of the organization, Identification: project sponsor and project manager. -The executing processes begin after planning starts and finish shortly before the end of the project. All Rights Reserved. Which documents are outputs of the initiating process group? Which of the following is not part of the planning process? 5 Free PMP Exams. So, none of these are correct. These process groups interact with each other during the project life-cycle. Project Planning phase covers about 50% of the whole process. -Part of the initiation process group INPUTS: Project statement of work 2. business case 3. agreements 4. These are referred to as Initiating, Planning, Executing, Monitoring and Controlling, and Closing. A charter explains the importance of the program wrt organizational goals. Initiating Process Group Step-By-Step Guide. All of these are documented in the two major outputs of this group which are the Project Charter and the Stakeholder Register. There are 49 processes. Let’ start by taking a look at the definition of the Initiating Process Group. Quiz Flashcard. Questions. 3. Integration Mgmt / Initiating Process Group 4.1 Develop Project Charter . T/F: Initiating processes are not required to end a project. As shown below: A project charter contains an overview of the project, the approach the project will take and all signatures needed to approve the proejct. 25 terms. Project Quality Management. The results of the analysis are documented in Benefits Realization plan. While taking plac… The Inputs, Tools and Techniques and Outputs of Initiating the Program process group are given below: I took the boot camp last Monday thru Thursday and I passed my PMP, on my first attempt, on Friday afternoon. Stakeholders are the people or entities that can inflence the success and outcome of the project. It defines boundaries around the program, describing what is included and excluded. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. Recruitment practices set the procedure for recruitment of team for the program. T/F: The level of activity and length of each process group varies for every project. Introduction Chapter of PMBOK. Responsibilities are assigned according to the deliverables. However, the key difference is that in PMBOK5, the Project Communications Management knowledge area was split into Project Communications Management and Project Stakeholder Management. Outputs of the Initiating Process Group becomes inputs to Planning Process Group, which produces Project Management Plan and Project Documents as its outputs. Search. The Planning process group touches all ten of the key knowledge areas in that planning has to occur in each of these areas. A project charter assists the project managerin defining the boundaries around a project so that all expectations and objectives are clear from the very beginning. true. It includes sponsor information, high-level scope, high-level risks, business need, project manager information, etc. There are two Initiating process group project management processes. This document authorizes a project manager to utilize organizational resources for the sake of the project. Initiating Process Group: 21 PMP Exam Questions. The two outputs of the Initiating process group, including the project charter and identification of the stakeholders, become inputs into the Planning process group. Process Groups/Input & Outputs. It also documents the key expectations of stakeholders. These two documents provide the starting point for planning a project. As you might expect, some outputs of this process are change requests and updates to the project management plan and project documents. Project Charter is one of the major outputs of the project initiation phase. T/F: Initiating and closing tasks are usually the longest and require the most amount of resources and time. I took my bootcamp last week and passed the next day. The stakeholder register and project charter are used as inputs to the other development groups such as planning process group. Executing Process Group Activity #3: Request changes. Initiating Process Group is the starting point. The Environment in which Projects Operate. Planning phase triggers the execution process group. Phases are for the most part sequential, although they can be … It aligns the stakeholders expectations with the project’s purpose, gives them visibility of the scope and objectives, and demonstrates to them how their participation in the project can ensure those expectations are achieved. Benefit Cost Ratio (BCR), Cash Flow (CF), Discounted Cash Flow (DCF), Internal Return Rate (IRR), Opportunity cost, Return on Investment (ROI), Present Value (PV) and Net Present Value (NPV) are various techniques used in the investment analysis involved in Program Initiation phase to present a realistic business case. false They are as follows: Initiating process Initiating process is common for each project. Below comprehensive picture is a 3697px *1658px picture with a sample project charter included. When Executing Process Group completes and gets confirmed by the Monitoring and Controlling Process Group, we move on to Closing Process Group where the project or a project phase phase is closed. This next series of posts goes through the five process groups, but before I start on the Initiating Process Group, I would like to summarize some general points about the five process groups. -When the executing processes are at their peak, the planning process group is winding down. The Initiating Process Group consists of those processes performed to define a new project or a new phase of an existing project by obtaining authorization to start the project or phase. Within the Initiating processes, the initial scope is defined and initial financial resources are committed. To create the Project Charter, the following inputs are required: Project Statement of Work, Business Case, Agreements, Enterprise Environmental Factors, and Organizational Process Assets. Negotiations and Acquisitions are part of this process. These include scoring models, benefit-contribution models and economic models. In this article, I’ll outline the five phases of a project – Initiating, Planning, Executing, Monitoring/Controlling and Closing – before exploring the Initiating Phase. a. Poor communication processes, statements of work and organizational processes will lead to confusion and disarray as the project continues. Mnemonics for all knowledge areas and reviewing INITIATING! Develop Project Team: Typical outputs include conducting performance assessments. The Initiating process group has two processes: Develop Project Charter and Identify Stakeholders. It defines objectives, outcomes, and success criteria. These categories are known Project Management Process Groups. Expert Judgment is the decision making process based on expert advice. The initiating process group is used to define a new project or a new phase of an existing project by getting the authorization to start. 109 110 111. Process groups have a few defining factors. The project management plan is the output of which project planning process? Sincerely, We are going to review the initiating process group activities one … Play as. sarah_johnston48. I tried providing detailed information about the same in a Mind Map format. Its purpose is to achieve authorization for a project and define its objectives. Initiating the program process group covers the process of adequately defining the program by clearly stating the scope and benefits expectation. Business case also documents the benefits the program will achieve. It involves generating important documents such as Program Charter and identification of the Program Manager. planning. This artifact is a project charter developed and used for a group assignment. Within the Initiating processes, the initial scope is defined and initial financial resources are committed. 4.1.3 Project Charter (Output): The only output for this process is the project charter. Develop the project management plan c. Estimate activity durations d. Identify stakeholders; You are just initiating a project for your organization. The key tools and techniques used to identify stakeholders are stakeholder analysis, expert judgment, and meetings. Answer. General. The Initiating Process Group consists of those Project management processes performed to define a new project or a new phase of anexisting project by obtaining authorization to start the project or phase. My instructor was easily one of the best instructors I've ever had. PMP Exam Audio Prep: http://praizionmedia.com Our project management courses are credit eligible for contact hours or professional development units (PDUs). Identified stakeholders is another output of … There is a slight difference between PMBOK version 4 and PMBOK version 5, which was release in mid 2013. After the Project Management Plan and other outputs of this process group are created, you will have a clear and actionable road-map for project delivery. Participants: Project Sponsor Project Manager Functional Manager Business Owner Project Stakeholders Project Team Inputs: Project/Program charter Requirements Stakeholder information Agreements Institutional data Tools & techniques: Expert judgement Organizational knowledge Technical experts Process owners Subject matter experts Industry standards Project Management Office 3.3 Initiating Process Group 12 3.3.1 Develop Project Charter—Overview 14 3.3.2 Identify Stakeholders—Overview 17 3.4 Planning Process Group 19 3.4.1 The Project Management Plan 22 3.5 Executing Process Group 27 3.6 Monitoring and Controlling Process Group 31 Collecting Performance Data 32 Change Control 34 3.7 The Closing Process Group 39 3.7.1 Close Project or Phase 40 3.7.2 … This document is the actual initiation for a project. Phasing determinations are made so that a timeline and outcome benchmarks can be set in place. Similar to how a referee starts a match with the blow of his whistle, a project or a new phase of project needs some authorization to start it. Inputs: 1 Project charter, 2 Requirements documentation, 3 Organizational process assets; Tools & Techniques: 1 Expert judgment, 2 Product … 80 Questions | By Agilep3 | Last updated: Aug 24, 2020 | Total Attempts: 1940 . 4 Group creativity techniques, 5 Group decision making techniques, 6 Questionnaires and surveys, 7 Observations, 8 Prototypes; Outputs: 1 Requirements documentation, 2 Requirements management plan, 3 Requirements traceability matrix. Program team directory contains the list of program team members and information about them such as roles, responsibilities and communication information etc. All of them are aligned with the last version of PMBOK (6th edition). To create the Stakeholder Register, the following inputs are required: Project Charter, Procurement Documents (Optional), Enterprise Environmental Factors, and Organizational Process Assets. In project management generally - and the A Guide to the Project Management Body of Knowledge (PMBOK ® Guide) specifically - best practices dictate a very specific series of process groups that should be performed. In the initiating stage, the product breakdown structure – a hierarchy of deliverables – is created. Stakeholders and other important constituents are involved in the communication to boost long-term project success and to clarify initial and long-term goals. Sometimes the projects are selected from a list of possible projects before project initiation, and sometimes this is done within the initiating process group. 1. Define Scope . Stakeholders should be identified as early as possible so that their input and objectives are understood and addressed during the initiation and planning processes. These questions could be part of your PMP Exam. The Project Charter and Stakeholder Register are used as inputs to processes in the other process groups, such as the Planning process group. The five phases, or process groups, of project management defined by the Project Management Institute (PMI) in the Project Management Body of Knowledge (PMBOK) is a common way to structure projects. PLAY. The output or the main deliverable of a project can be a product. The PMBOK5 categorizes project management processes into five groups. Initiating Process Group Stakeholder Mgmt Knowledge Area. The project schedule management knowledge area maps to which process group through the activity of schedule control? Initiating Process Group; Planning Process Group; Executing Process Group; Monitoring Process Group; Closing Process Group ; Below is a graphic to explain the relationship between each group. The work breakdown structure (WBS) is the result of decomposing work into smaller, more manageable components until the work and deliverables are defined to the work package level. This tutorial covers the Program Management process group Program Initiation. The general scope, duration, resources, and desired final output are described. The Processes are listed in table below: Program Initiation process begins with the input of Business case that is developed by creating a high-level business plan. In the previous blog articles, we have gone through the Initiating Process Group and Planning Process Group in detail. Explain the major outputs and reasons for starting the initiating process group. The Initiating Process Group (Figure 3-5) includes the following project management processes (Tables 3-2 through 3-3): 3.3.1 Develop Project Charter. Someone must initiate activities to ensure that the project team completes all the work, documents lessons learned, assigns project resources, and that the customer accepts the work. In this course, I have carefully prepared for you 21 PMP Exam Questions from the Initiating process group of the PMBOK. It assigns a project … Top Answer. T/F: Initiating processes take place during each phase of a project. According to PMI, the process of Initiating helps to set the vision of what is to be accomplished. Important Note: * Note# 1: There could be some typo or presentation errors. Sequential Easy First Hard First. The PMBOK® Guide stresses that the process groups are not the same as life cycle phases. Stakeholder identification is crucial here because correct identification (and subsequent management) of stakeholders can literally make or break the project. In order to create it, you must interact with the the person who wishes the project completed, this is known as the Project Sponsor, Project Initiator, or Project Management Office (PMO). In order to define a new project, two processes are necessary: developing a project charter and identifying stakeholders. Explain the major outputs and reasons for starting the initiating process group. While some stakeholders are obvious, some are not. Project Schedule Management. The following figure shows some of the information that is typically found in a Project Charter. It also includes communication plan for benefits realization, procedure for benefit measurement, roles and responsibilities for benefits management, and mapping between program outcomes and benefits. In any case, the project charter and the preliminary project scope statement are the major outputs of this process group. Core program team assignments are done to place the key individuals of the core team in place. It produces Project Charter and Stakeholder Register as outputs. Which documents are outputs of the initiating process group? A Stakeholder Register is a document that provides information on the key stakeholders who will or can influence the project. Every project needs the 5 Process Groups - Initiating, Planning, Executing, Monitoring & Controlling and Closing. Now, let’s get into the process group and understand what this one sentence definition entails. The plan also includes how benefit will be sustained at the end of the program. Every organization has strategic and tactical plans. During stakeholder analysis, you will use the Power/Interest, Power/Influence, and Influence/Impact grids and the Salience Model. Answer. After completing the processes in this group, a project manager has the authority to use organizational resources for project activities. The Project Charter and Stakeholder Register are used as inputs to processes in the other process groups, such as the Planning process group. PMI processes are organized into five process groups and also into ten knowledge areas.. The Develop Project Charter process authorizes the projects existence and the project manager's ability to use organizational resources to plan and execute project activities. The main output is the project initiation documentation (PID) (equivalent to the Project Management Plan in the PMBOK® Guide). Project Scope Management. Process Groups bundle together processes that often operate around the same time on a project or with similar input and outputs. Processes, Inputs, Tools and Techniques and Outputs. Initiating Process Group: 21 PMP Exam Questions. I leveraged the course as somewhat of a capstone to my preparation period. Selection Methods is the technique used to select which projects should be executed as part of the program. The two word phrase initiating process refers specifically to a particular group or processes, the purpose of which is for the sole and express authorization by those who have the power to make the determination as to when it may be feasible and or appropriate to resume work on any particular work schedule activity that has been halted previously for one reason or another. The Executing Project Group: 3rd Stage in Project Management According to the PMBOK 5, Definition of the Monitoring and Controlling Process Group, the Fourth Stage of Project Management. initiating. This post is part of the series: Phases of Project Management, Power/Interest, Power/Influence, and Influence/Impact, Overview of the Initiating Process Group in the PMBOK 5, Overview of the Project Planning Process Group, Project Execution Process Group: Put Your Plan to Work, The Monitoring & Controlling Process Group: A Definition, Ending Your Project: the Closing Process Group, Writing a Test Plan: Test Strategy, Schedule, and Deliverables, Writing a Test Plan: Define Test Criteria, Writing a Test Plan: Plan Test Resources, Writing a Test Plan: Product Analysis and Test Objectives, Innovate to Increase Personal Effectiveness, Project Management Certification & Careers, Project Management Software Reviews, Tips, & Tutorials.
2020 what are the outputs of the initiating process group?